Demystifying the Myth of
Think converting all your office documents is an impossible task? Impact Data Imaging has a 3 part process to making it effective and easy for even the most cluttered office:
Do-It-Yourself vs In House
Converting your documents to digital is the first step to securing them and making sure they’re digitally archived forever.
We encourage our customers to scan their business documents themselves at their own pace, and even have recommendations on the best types of scanners to use. (See below)
Not interested in scanning your documents yourself? Impact Data Imaging also provides document scanning for your business. We schedule a pick-up for your documents, scan and organize them all at our office, and make them instantly accessible for you anytime anywhere through eAccess.
Converting Your Documents to PDF
Converting your documents to PDF can be simple with the right program. If you’re going to scan an convert your documents yourself, we recommend a straightforward program that works well with all PDF types.
It’s important that when converting and storing your documents, you use a clear naming convention (Something like the date and filename), and have a clear folder structure to be able to easily find and archive all your documents.
Document scanning can seem daunting, but once it’s been done, you’ll immediately see how important it was for your businesses’ productivity.
eAccess to Your Documents Anytime, Anywhere
After scanning and converting your documents, you’ll be able to view your documents anytime and anywhere with Impact Data Imaging’s cloud based eAccess system.
It’s important for you to use an effective, secure cloud storage service for your eAccess. Impact Data Imaging has provided eAccess support and converted millions of documents over the last 12 years for a variety of companies.
You’ll be amazed at how much having eAccess to your documents improves your businesses’ workflow and productivity. Ready to get started? Let’s start your free trial today!
Get Everything you need to Get Started
Paperless Digital Small Business Bundle
What’s All Included:
Professional Scanner
10 Gigs on the Cloud
PDF Converter
You’ll receive everything you’ll need to scan, convert your documents and have them all safely stored and access through our cloud system, for only $97 a month.
Struggling to Stay Organized & Meet Regulations?
We have built an extremely efficient method of converting paper to digital by making the investment in the people and the technology that drives cost out of the document conversion process – so you don’t have to make that investment.
Impact Data Imaging’s Services:
In addition to converting your documents and providing access to your digital files, Impact Data Imaging provides a variety of other services. Take a look below and see how we can optimize your office workflow:
Document Scanning
IDI is recognized as a leading provider of document conversion services. We have designed a streamlined process to accurately scan and index your paper documents. We make the investment in the technology and the people so that you don’t have to. Our services can save you 75% of the time and over 50% of the cost of scanning in-house. We are experts in: backfile conversions, day-forward scanning, on-site scanning, document storage and retrievals, and secure document destruction.
Business Forms & Printing
TRUST your printed business forms and marketing materials to professionals with over 35 years of experience in the industry. Your company’s printed materials are the face of your business. Our products and services will ensure your communications convey the professionalism that will resonate with your customers. We provide traditional business forms including system compatible checks, purchase orders, invoices, prescription pads, envelopes, and labels among others. Our marketing materials include: business cards, letterhead, brochures, post cards, presentation folders, door hangers, etc. We offer marketing campaign consulting, creative design, graphic design, as well as print-to-mail services. Additionally, our branded promotional products ensure a consistent and vibrant message across all of your advertising items.
Software & Services
IDI has been in the consultation business since its beginning. Cost reduction, industry regulations and compliance, customer privacy, and process improvement are just a few things that our customers wrestle with on a daily basis. Our objective is to be your partner in addressing these pain points and alleviating the stress they cause for your business. Our solutions include Enterprise Content Management (ECM) software, both on-premise and cloud based, enterprise workflow software, electronic forms solutions, as well as consulting and professional services.
Some Words from Our Clients:
I would recommend IDI to anyone. They work hard, do what they say they will, and beat expectations of what you think you paid for, AND they are great people who love what they do.
Being faced with the task of protecting our historical assets was daunting. IDI’s references, can-do attitude, and execution were flawless. Should anyone need help considering the challenges of their mounting data or archival storage and retrieval, I couldn’t recommend them more highly. Our company mission includes being stewards of automotive history, with the value we place on our documents, partnering with IDI for its protection was a decision we’ll never have to second guess.
IDI’s flexibility allowed us to manage our cost throughout the year on our scanning project.
IDI has allowed us to concentrate on our core business, without having to worry about the work we have outsourced to them. We can definitely say that we’d highly recommend IDI to anyone. This has been an excellent business partnership in an area we had not previously pursued.
Given the highly sensitive nature of our business, we felt very confident with allowing IDI to provide services for our organization.
From the onset, I would say what is most unique about working with IDI is that they have expressed a level of customer service that was almost non-existent with other vendors. Their attention to detail leaves me feeling good about doing business with a company that cares about their role in our progress, and I believe that they truly understand our goals.